A new automated staff information
system was recently purchased by a major corporation and needs to be
implemented in six regional offices. Unfortunately, the staff is located
throughout all the different offices and cannot meet at the same time or in the
same location. As an instructional designer for the corporation, you have been
charged with implementing a training workshop for these offices. As part of the
training, you were advised how imperative it is that the staff members share
information, in the form of screen captures and documents, and participate in
ongoing collaboration.
Tools:
In addition to providing
recording of the training workshop, I explored various Web 2.0 e-learning
tools, I selected two tools that I feel can be effective in presenting the
information, enable collaboration with all participants long after the training,
and cost nothing.
q
I wanted a software/web-ware that
enabled me to capture screen shots and facilitated easy sharing. Snagit came to
mind, its one-time cost of $49.95 slowed me down, and then I remembered I had Jing
loaded on my computer.
Jing is free and enables the user to take a snapshot
of the entire window or a specific area—real helpful when trying to have a
discussion about a particular section of the program. Jing also allows users to
capture five-minute videos; once again this is helpful in asking for
clarification and/or receiving an explanation.
Jing
provides excellent tutorials to help the user get the most out of the program. Screencast.com, which facilitates sharing of
images or videos by providing a shareable URL, supplements Jing and is simple
to use. What
is nice about Jing is that the user—the one creating the videos or taking screenshots,
can keep their files online or choose to download, thus not losing the videos
if the company shut down for any reason.
q
Next I am considering using Google
Drive to story and update documents as needed and be readily accessible to all
participants. Google Drive allows users to store any kind of file, create
documents, spreadsheets, presentations and drawings, while keeping them on the
web in a secure environment. The snapshots obtained via Jing can be uploaded
here for easy access. Each file can be given access rights based on the
user—make comments, or just view, resulting in everyone collaborating on the
same file.
Personally,
Google Drive helps me access files fro anywhere I can reach the Internet, even
from my Smart Phone—yes there is an app for that. Files do not get lost, or
accidently deleted from my email. In a previous class, our team utilized Google
Drive to share our files and provide input.
Why they work:
So,
why did I select Jing and Google Drive? Lets consider what a video provides,
even five minutes worth. Video provides audio and pictures, allowing the
recipient to see the non-verbal and hear the verbal messages that emphasize
specific item(s). Video illustrates how something is to be done—a great benefit
when your students are miles away, and short video clips help with the downloading time.
Seeing and/or hearing your instructor personalizes the training, and taking the
extra effort brings a more direct experience (Simonson, Smaldino, Albright, & Zvacek,
2012).
Simonson, Smaldino,
Albright, and Zvacek (2012) highlights student-centered learning as it supports
active learning, collaboration, as well as, “mastery of the course material and
student control over the learning process” (p. 123). Visualization is another
consideration instructional designers need to consider, Heinich (2004)
emphasized that “good visual media” enhances the learning experience for the
student, and using Jing minimizes copyright infringements (cited in Simonson,
Smaldino, Albright, & Zvacek, 2012, p. 159).
Real-World Usage:
In 2013, Matt Ives share at the
TeachMeetNZ, virtual meeting with educators in New Zealand, his experience with
Google Docs and how he pushed his students to utilized Google Docs to
collaborate between students, and how he used comments to provide feedback as
the students work on their assignments.
In 2011, an “effective practice” was
done at Webster University to determine the impact of using “Jing” to provide
feedback to students (Smith, 2013). Students and faculty expressed satisfaction
as it provided an alternative for giving feedback to the student, and in turn
the student approved as it brought a connection to the instructor.
*********
References
Google docs – Share and share alike [Video podcast] (2013). [with Matt Ives]
Retrieved from http://youtu.be/yTT6FXCQ3L4.
Simonson, M., Smaldino, S., Albright, M.,
& Zvacek, S. (2012). Teaching and learning at a distance: Foundations of
distance education (5th ed.) Boston, MA: Pearson.
Smith,
M (2013). Five minute feedback: Teaching with jing. The Sloan Consortium. Retrieved from http://sloanconsortium.org/effective_practices/five-minute-feedback-teaching-jing.